USC Clubs
Outside Catering Policy & Procedures
To ensure a safe and seamless catering experience while honoring our lease agreement with Western, the following policies must be followed when requesting to bring in outside food to the University Community Centre.
Advance Request:
Submit all requests in writing at least 14 days in advance.
Include:
Reason for the exemption
Restaurant name
List of menu items
Delivery method
Event date
Restaurant Location:
Must be located within 50 km of London, Ontario to ensure safe food transport.
Vendor Requirements:
Must hold all required licenses, permits, and Green DineSafe certification.
Food must come from a facility that complies with local health regulations.
All staff handling food must have valid food handler certifications.
Delivery & Inspection:
USC Catering reserves the right to inspect all food items upon delivery for safety compliance.
Food Safety Standards:
Food must arrive in disposable trays compatible with our hot holding equipment.
Temperature requirements:
Hot food: above 140°F (60°C)
Cold food: below 4°C (40°F)
Reheating fees may apply if temperatures do not meet these standards.
Service Support & Approval
USC Catering can support your event by providing hot holding, serving equipment, and staffing. A service quote will be provided prior to the event, and your group will be responsible for all associated fees. Outside catering is only allowed in designated areas, and the approved catering team is responsible for setup and full cleanup, including removing equipment and food waste.
Please note: We reserve the right to reject any restaurant or food delivery if safety protocols are not met. Special requests may be considered on a case-by-case basis by management.
For all inquiries or to submit an outside catering request, please contact: Courtney Cromwell at courtney.cromwell@westernusc.ca.